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Intelligent Seasonal Peak Planning

Scene to Believe partnered with iCXeed to enhance seasonal customer service with AI, analytics, and automation via Amazon Connect and AWS Bedrock.

Overview

Scene to Believe (STB) partnered with iCXeed to work smarter in managing seasonal retail customer service volumes by leveraging analytics, AI, and automation via Amazon Connect and AWS Bedrock. This enabled STB to better manage extreme seasonal ramps, delivering efficient, personalised, and scalable customer experiences across voice, email, and chat channels.

The Challenge

STB encounters massive spikes in customer service demand during the Christmas season, with a 35-fold increase in interactions. When they started their partnership with iCXeed, STB was experiencing overwhelming wait times, fragmented service channel experiences due to disparate systems and limited intelligence in their self-service capabilities. This led to prolonged stress and inefficiency for both customers and staff.

The 3-Year Journey

Year One:
  • Matchboard introduced STB to iCXeed to help with surge volume support.
  • STB was a first time outsourcer, never having a partner to support them.
  • iCXeed completed a full curriculum re-design with e-learning content development to be used for onboarding expert talent.
  • The team designed and deployed a digital first strategy of contact centre workload orchestration to shift volumes to digital channels for greater levels of efficiency.
  • This included a complete conversational workflow design for a traditional AI solution to be deployed by iCXeed using available technology capability.
  • Processes were extracted and documented creating a centralised repository of knowledge for customer support, digital and human.

Key Components:

Year Two:
  • iCXeed recommends STB unify 4 disparate technology partners into a singular solution via Amazon Connect:
    • Increase business intelligence across all channels of interaction
    • Increase self-service and operational efficiency
    • Improve customer experience particularly during peak season
  • STB agreed. This included the replacement of a 3rd party ticketing platform replicating the workflows with Amazon Cases & Tasks.
  • Unified all customer interactions across all channels allowing for greater personalisation and intelligent orchestration of volume demand.
  • Migrated the AI workflows to Amazon Lex increasing the capability and performance digital self-service channels.
  • AI interactions were more seamlessly integreated with the human experience.
  • Fully integrated CSAT measures across all channels
  • Improved resource planning and workforce management

Key Components:

Year Three:
  • iCXeed recommends upgrades to the AI solution to Amazon Bedrock and turning on more advanced features available within Amazon Connect.
  • STB expanded AI to the voice channel with Amazon Q within Connect.
  • Conversational analytics was engaged for greater interaction insights.
  • Advanced reporting, visualisations, and dashboards deployed.
  • Increased and optimised workflow automation solutions.

Key Components:

Partnership Outcomes & Impact

45 point CSAT improvement

With always-on GenAI self-service, shorter queues, and better-equipped agents, Scene to Believe has more than doubled customer satisfaction

78% gen AI self service

Freeing human elves to focus on high-value, emotionally sensitive, or complex cases during crunch periods.

70% reduction in voice support costs

Thanks to call deflection into chat and automation, and the ability to scale elastically instead of over-staffing for worst-case peaks.

Hours reduction of wait times

Significantly reducing stress for families trying to manage bookings across hundreds of locations in the final days before Christmas.

"Our experience working with iCXeed has been really positive. Together, we're developing some exciting AI-driven innovations on the AWS platform that are helping us take customer experience to the next level."

Stefan Hutton

Managing Director

Scene to Believe

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